Understanding The Benefits of Cloud Faxes in Modern Workplaces

Back in the 1960s, fax machines helped to revolutionize the way businesses sent and received documents. Before this technology came into play, they generally either mailed paperwork or hired couriers to deliver it. Both of those options were relatively slow, though, and they certainly weren’t very secure. Getting documents from the sender to the recipient took anywhere from several hours to several days depending on the distance between the two, and virtually anyone could intercept them along the way.

Things have changed over the last 60 years. Traditional fax machines replaced the old ways, and at this point, even those have evolved. Today, online faxing is the norm, and cloud faxing is becoming the go-to solution for many businesses. With that being the case, understanding cloud faxes and their potential benefits can help businesses take full advantage of all this latest development has to offer.  

Improved Security

For one, cloud faxing is far more secure than conventional faxing and even email. Cloud faxes are encrypted during transmission, and decryption can require multiple levels of authentication. While they’re not completely invulnerable to interception, if the wrong people do intercept them, they’re unable to access them in a readable form. Documents are also stored more securely via many digital and cloud faxing platforms.

At the same time, some cloud faxing solutions can be integrated into businesses’ existing systems, including CRM and security software. Those measures greatly reduce the risks of fraud for companies as well as their clients. It also helps companies remain in compliance with the increasingly stringent privacy and security regulations that apply to sharing sensitive information.

Mobility and Flexibility

Another benefit of cloud faxing is its mobility. Businesses are no longer tied down to physical fax machines and landlines. Cloud faxing is digital as well as mobile. People can send faxes from anywhere at any time as long as they have an internet connection. They can download apps on their phones, tablets, or laptops specifically for faxing documents via the cloud.

Beyond that, those who use cloud faxing aren’t limited to exchanging faxes with other cloud users. They can send documents to standard fax machines and digital faxing systems. Businesses that are still relying on conventional fax machines can send documents to cloud-based fax systems as well. That gives them far more flexibility than they had before the onset of cloud faxing.

Efficiency and Reliability

Cloud faxing is also more efficient and reliable than traditional faxing and other transmission and storage solutions. There’s no need to handle or keep up with physical documents with cloud faxing, and it makes paper, ink, and bulky machinery a thing of the past. Documents don’t get lost or cut off during transmission, and users receive confirmations that their documents have reached their intended destinations. This process is also much faster than standard faxing; in fact, it’s instantaneous just like email.

Taking Advantage of Cloud Faxing for Businesses

Cloud faxing can offer several benefits for businesses. Those listed here are some of the main factors to think about, but it can also help businesses save time and money. It’s scalable as well. Businesses don’t have to buy and install additional hardware to meet their growing faxing needs. Of course, there are also the environmental benefits to consider, such as using far less paper and generating less waste. In light of all those advantages, businesses have plenty to gain from switching to cloud faxing.